CHAPTER
1
MS-WORD is a graphical word
processing made by Microsoft in which users can type with. It is helpful tools
to make documents. MS-WORD was first released on October 25, 1993 under the
name of multi tool word for xenix systems. This software is used to create,
edit, and format written documents in the workplace, at school, and at home.
Examples include personal and formal business letters, resumes, coversheets,
and homework. Intermediate and advanced level knowledge of this software could
lead to job opportunities since MS Word is used a lot in the workplace. The
main features of Microsoft Word include the ability to arrange manually entered
or digitally copied text and images into a digital document. Words, sentences
and paragraphs are easily inserted, deleted and altered through the word
processing program's user interface.
When you first start some of the
programs in 2007 Microsoft Office system, you may be surprised by what you see.
The menus and toolbars in some programs have been replaced with the Ribbon,
which is part of the Microsoft Office Fluent user interface. As compared to
MS-WORD 2003, MS-WORD 2007 has new looks consisting of new buttons, features
and naming conventions. The new features of MS-WORD 2007 are discussed below:
1.
Microsoft Office Button
It is a button that provides
access to menu commands in words. It replaces the File button in previous
versions. When you click the Office Button Office button image, you see the
same basic commands available on the File menu in earlier releases of Microsoft
Office to open, save, and print your file. After you click the Office Button
Office button image, you can also see the new location where you can set your
preferences. The Options command that was on the Tools menu has been moved to
be under the Office Button. The Office Button Office button image is located in
the upper-left corner of the MS-WORD
Fig:
Microsoft Office Button
2.
Ribbon
Ribbons are the modern way to
help users find, understand, and use commands efficiently and directly—with a
minimum number of clicks, with less need to resort to trial-and-error, and
without having to refer to Help.
A ribbon is a command bar that
organizes a program's features into a series of tabs at the top of a window.
Using a ribbon increases discoverability of features and functions, enables
quicker learning of the program as a whole, and makes users feel more in
control of their experience with the program. A ribbon can replace both the
traditional menu bar and toolbars.
3.
Tab
It is an area of the Ribbon that
contains buttons that are organized in groups. The default tabs are Home,
Insert, Page Layout, Reference, Mailings, Review and View.
A. The Home tab provides options
to edit aspects of the basic formatting your document, such as the font (type,
size, colour, etc.), text alignment, and creating bulleted or numbered lists.
Fig: The Home Tab
B. The
Insert tab provides options to place visual enhancements in your document, such
as pictures, tables, and charts.
Fig: The Insert Tab
C. The
Page Layout tab provides options for more advanced formatting of your document, such as margins, page
orientation(i.e. portrait / landscape), and size.
Fig: The Layout Tab
D. The
References tab provides options for using various citations in your document,
such as footnotes, bibliographies, and captions.
Fig: The References Tab
E. The
Mailings tab provides options for sending out your document, such as selecting
recipients and inserting a greeting line.
Fig:
The Mailings tab
F. The
Review tab provides options for editing your document’s content, such as a
Spelling and Grammar check, a translator, and inserting comments in specific
areas.
Fig:
The Review tab
G. The
View tab provides options for examining your document, such as a full screen
view, print previewing, and zooming in or out.
Fig:
The View Tab
4.
Quick Access Toolbar
Displayed in the top left of your
screen, the Quick Access Toolbar holds the commands you use over and over again
- save, undo and repeat. Quick access by name; quick access by nature - now
they are only one click away. You can easily customize the Quick Access Toolbar
and add your own much used commands by right-clicking on the command button in
the ribbon and selecting Add to Quick Access Toolbar. Once there, it's just as
easy to remove the new command if you change your mind; right-click on the
command button again, but this time select Remove from Quick Access Toolbar.
5.
Title Bar
The title bar is a bar located at
the top of a window or a dialog box that displays the name of the window or
software program being used. For example, in the picture below, the title bar
displays the name of the program (Textpad) and document (Document1) currently
being edited.
6.
Dialog Box Launcher
A dialog box launcher is an
iconic arrow that activates various options in the ribbon menu of Microsoft
Office products. The dialog box launcher brings up different options depending
on the menu being used.
7.
Status Bar
The status bar is the horizontal
bar at the bottom of the screen that displays information about the current
condition of a program, such as the status of items in the program window, the
progress of a current task, or information about a selected item.
8.
Zoom Toolbar
It is the toolbar located at
right bottom corner which jis used for zooming purpose.
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Conversion
to Pdf
MS-WORD can be converted into pdf
by clicking Microsoft Office button,
clicking save as and typing the name of document and .pdf at end and
saving document.
Advantages
of MS-WORD
1. Easily correct any mistakes
which are made
2. Can save multiple versions of
documents and easily sort them so that you can go back to previous versions of
the same document
3. Spell and grammar checking
4. Format the text and general
page layout so that you can make the page look more appealing or easier to read
5. Mail merge from a database so
that you can easily send out letters to multiple people at a time
6. Copies can easily be made,
which saves on printing and it is much easier to do
Disadvantages
of MS-WORD
1.
Data can
sometimes be lost due to data corruption. On the other hand, this could happen
to somebody hand writing a letter because something could happen to the paper
such as a pen leaking. Also, this shouldn’t really be a problem because regular
backups should be made and the user should save at regular intervals of times
2. Some symbols aren’t easily
accessible, which makes typing in different languages that use a different
alphabet is difficult. Also, some complex mathematical equasions would be
easier to hand write
3. Requires a computer to edit or
view documents which may sometimes not be there, especially when on the go
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